Vacant position/Executive Secretary

Carry out secretarial and follow-up work of the CEO’s office, organize and facilitate all administrative matters for the CEO with high efficiency.

1. Receive and sort transactions and correspondence, record and distribute them to those concerned according to the directives of the direct manager, and keep the necessary electronic and paper copies of them.
2. Print the Foundation’s papers, including correspondence, minutes, presentations, and others directly related to the CEO.
3. Receive, distribute, and archive incoming and outgoing papers and electronic messages to and from the Foundation.

4. Receive and record incoming messages via fax and email.

1. Give favorable reception to visitors, auditors, and guests of the Foundation and direct them.
2. Respond to telephone calls and forward them to the concerned departments.
3. Coordinate meetings, prepare work agendas and minutes and implement and assign decisions on time for the CEO.
4. Organize appointments for the CEO, whether internal or external.
5. Attend the meetings outside the Foundation with the CEO.
6. Perform tasks with Accuracy and diligence.
7. Any other tasks or duties required or assigned to the job site.

Qualification: Bachelor of Business Administration – Diploma in Secretaria

Work Experience: 3 years of experience in secretarial and office management.

Skills and abilities:

1. Skills in using computer programs.
2. A proper level of English language proficiency.
3. Ability to plan, monitor, and organize.
4. Collaboration and communication skills.
5. Good looking.
6. The ability to archive and speed of completion.

All those who meet the job requirements are requested to send their CV to the following email address: hr-omd-y@olaalmajd.org provided that the email topic is the job title no later than Saturday, 12/11/2022.